Developing countries are characterised in one way by shrinking economies. Sierra Leone is one such country that despite government and donor support, education has been a major challenge. The situation has been worsened, due to the fact that libraries have been neglected. According to the African Development Bank (ADB) Sierra Leone Country Office (2011), the total funds provided for education by the ADB/ADF finances up to 2010, was about US$ 22 million. The project supported the construction of Ninety Eight (98) primary schools, Fifty Four (54) Junior Secondary Schools (JSS), Eight (8) Vocational Skills Training Centres and Twelve (12) duplex housing blocks for teachers. The project also provided training for Four Thousand and Fifty (4,050) teachers. Teacher manuals were also made available. However, nothing was ever made available for library development. This neglect of libraries, means that libraries in Sierra Leone with limited resources, have to work together in order to meet the information needs of their users. One library may not be able to effectively and suitably meet the information needs of all its users. Library cooperation is therefore, urgently needed.
Library Scene in Sierra Leone
The country has all the different types of libraries; they range from public, academic, special to school libraries. In addition to these are information and resource or documentation centres that provide library and information services. Furthermore, there are museums, such as the National and the Peace Museums, and the National Archive which also provide information services.
However, the Sierra Leone Library Board (SLLB) which was established by an Act of Parliament in 1959 serves as the domain of the provision of library and information services in the country. It functions as both the National and a Public library. To date it has a Central library and headquarters located in Freetown, Regional branches in Provincial headquarter towns, and branches in all District towns, totaling twenty one (21) libraries [One (1) central and headquarter library, three (3) regional libraries, sixteen (16) branch libraries, and two (2) sub-branches].
Libraries in Sierra Leone are therefore, institutions for the storage and dissemination of information; are for users; they provide users with guides and other finding lists; they provide adequate access to the documents or records users may wish to consult; they have subject arrangement; and they are cost-effective.
The term cooperation describes the joint action of two or more parties for mutual benefit. Library cooperation means exchanging cataloguing records, building complementary collections, exchanging library materials by inter-library loan and document delivery service, joint purchasing of library materials or automated system, providing services to each others’ users. Library cooperation is also described as an agreement, combination, or group of libraries formed to undertake an enterprise beyond the resources of any one member.
There are different types of cooperative activities and some of the most popular activities are reciprocal borrowing, union catalogues or lists, photocopying services, cooperative reference service, delivery services, cooperative acquisition arrangements, subject specialisation in collection development, centralised cataloguing and card production, as well as central storage of materials.
Burgett, Harr and Phillips (2004) asserted that there is evidence that cooperation among libraries to share resources goes back to a long way, at least to the first half of the 13th century, when monasteries developed what we would today recognise as union catalogs of manuscripts to aid in their scholarly activities. Musana (1991) indicated that information resource sharing has been in existence as long as libraries and other types of information services. The existence of a library is itself a form of cooperation. Many libraries came into existence because a group of individuals with a common desire and aspiration wanted to put a collection of materials together for use by the group members. Historically, the driving force behind the evolution of resource sharing concept was the desire to satisfy the felt needs of the user population. Earlier, each library was an entity, serving or trying to serve the needs of its own users and purchasing materials to meet their primary needs.
Beenham and Harrison (1990) however noted that a combination of circumstances made it increasingly difficult for an individual library to be self-sufficient. These circumstances include:
a tremendous increase in knowledge and a corresponding growth in publishing;
the spread of education from primary to university level which lead to greater and more diverse demands on the public library services by a much more literate public;
the advance of technology with its effect on industry and commerce and the necessity for employers and employees to develop new skills and techniques; and
increased opportunities for travel and international economic cooperation, which demand up-to-date information about foreign countries.
Existing Library Cooperation in Sierra Leone
There has been increased pressure for libraries in Sierra Leone to cooperate, including plans to create networks thereby making way for resources to be available to users. As such what has obtained is as follows:
Lending of materials – libraries lend materials to each other officially and unofficially to help their users;
Donations – large libraries donate to smaller libraries materials mostly books for their users;
Photocopying – these are available in most libraries. The lending library will copy the needed material and send a copy to the requesting library without having to send the original;
Exchange of cataloguing data – cataloguing data is given to other libraries. The Sierra Leone Library Board (SLLB) provides its data to school libraries that cannot do this technical work properly.
There have been some benefits with these kinds of cooperation existing in the country:
Availability and access to information – there has been significant reach to information by users, since other libraries’ resources can be tapped from;
Lower cost – funds are saved due mainly to the fact that some expensive materials are not purchased as long as they are accessed in another library;
Experience sharing – the exchanging of staff and information provides a platform for learning from each other, especially with cataloguing data; and
Collection development – each library tends to build its collection to the maximum point, narrowing the focus, and at the end building a strong collection.
Notwithstanding, the real benefits that such cooperation should bring about have not been fully realised. Thus, there are certain steps that libraries should take to make this workable.
Building the Infrastructure of Cooperation
The following are essential steps to be taken into account for an efficient cooperation between libraries in Sierra Leone if significant achievements are to be made.
Ensure common understanding and trust. There must be an established better working relationship among and between libraries where common understanding and trust are built up. A continued interaction and exposure of one another’s resources must be maintained. This can be done by sharing of expertise and experience, signing of Memoranda of Understanding, dialogue to allay fears, and to respect what each party can offer. Exchange of staff if necessary must be done.
Learn from advanced libraries. Furthermore, lessons can be learnt from how other national and international cooperation is being conducted. Cooperation is not a day event but something that must be encouraged and built upon. There must be room for trial and error as well as correction of past mistakes.
Management must provide the leadership. Each library management must take upon itself to lead the process successfully. There must be the political will and the willingness to share resources, as well as prioritising the move towards cooperation. Management must be willing to make positive compromises to reach the desired goal.
Networking and collaboration. The move towards cooperation should not be a one man show. Cooperation can consist of voluntary agreement among libraries, or it can be imposed on libraries by Library Laws or by responsible ministries that fund libraries. It is essential that the participant libraries be willing to work together towards common goals.
Provision of funds. One of the benefits of cooperation is to save cost. However, every library must provide funds for the processes involved. This is particularly so for processing and technical services functions. These must be taken care by individual libraries. As such funding should be provided.
State intervention. In the context of the developing countries state intervention would be called for to enable coordination of a nation’s total library and information resources and ensure adequate funding. This is particularly important given that on the whole libraries in Sierra Leone do not have large enough capital base of their own to invest in such equipment as computer hardware and software, and telecommunications. However, state control must not be allowed to exceed co-ordination as this may to some extent have an effect on the zeal, initiative and the goodwill of participating libraries, institutions and the individual professionals.
The Challenges in Building the Infrastructure of Cooperation
In spite of the benefits accrued in cooperation, there are real and perceived challenges, which, unless properly dealt with, could minimise the chances of even the best conceived scheme taking off. In Sierra Leone, these are:
Overcoming the culture of hoarding – the culture of greed and selfishness that has eaten up the very fabric of society. This has affected even library practice. Libraries are to amass information for the general good of the society.
Limited collections – where participating libraries have not built up their collection to a minimum standard to allow for exchange, they are to grow their collections to some measurable status to ensure fair participation.
ICTs infrastructure – the marked lack of sufficient Information and Communication Technologies (ICTs) is a worrisome issue for cooperation in this 21st century.
Purchasing and installation of ICTs is very crucial, as well as the education and training of staffs for use.
Staffing – some of the participating libraries have untrained and unqualified staff as a major obstacle. Also, most staff are concerned about their status, efficiency, job security, salaries, and autonomy or independence, and this has affected the synergy. If the fears of staff are to be dispelled through proper sensitisation and education, capacity building also must be undertaken.
Management – management must take decisive steps towards cooperation.
In conclusion, information to libraries is as money to banks; it is an indispensable input in the development process of the nation. However, to be effective it has to be optimally available and accessible from every corner if possible. Library cooperation if properly planned and executed offers a solution to a lot of problems faced by libraries, librarians and other information professionals in developing countries as Sierra Leone. Valls (1983) has provided the last words, “cooperation between information centres and the co-ordination of efforts needed to efficiently share resources implies the existence of an infrastructure linking the centres to one another.” This library infrastructure must be built up as it would assist in fostering self-help, exchange information, change society, improve productivity and work life, and share resources.